No matter what type of business you run, job you have, or industry you work in, having a calendar is crucial for operations and staying on task. Kristi here, and I am a self-proclaimed nerd for all things organization, especially when it comes to my calendar. So, it’s no surprise that I actually have and manage a few different calendars: primarily through ClickUp and Google Calendar.
But why? And what’s the difference?
In ClickUp, I use my calendar to manage all things DaSilva Life: client tasks, project tasks, business tasks, and any other business-related task you can think of. And yes, I even use ClickUp to organize my personal life.
In Google, I use this calendar to structure my daily schedule and events: time blocks, CEO time, responding to emails, lunch breaks, client calls, and anything else that comes up.
On the surface, having these two calendars for different reasons seems, well, reasonable. But when it comes to managing them, it gets a little redundant juggling both of them and constantly toggling back and forth.
That’s why we’re talking all things ClickUp Calendar – how to use it (including my favorite view) and how to integrate it with Google so managing your calendar(s) becomes a breeze.
Watch the video below, where I walk through some of the best ways to use ClickUp’s Calendar or keep reading below for examples and tutorials!
The Everything Calendar View is my all-time favorite ClickUp View. That’s because it:
To set this calendar view up, I make sure that I apply specific settings, including:
This way, I can see subtasks of parent tasks, and I know the priority of each. If we have specific tags attached to tasks, those will also appear in my calendar.
Within this calendar view, you can also see your tasks by day, week, or month to help you better plan and organize your workload. And as I mentioned above, you can also drag your tasks to different days. The best part? It automatically updates the dates in your task lists, so you don’t have to do it manually!
Finally, if you want to get more granular with your task planning, you will absolutely love this feature. If you are in a daily or weekly view, you will see your tasks at the top of each day. From there, you can drag them to specific times of the day, which helps with time blocking and keeping you on track.
Pro tip: I create an ‘Everything View’ Calendar for every team member, so both they and I can see what everyone is working on. This way, we can help everyone manage their workloads and determine what their future capacity looks like!
Now that you know how amazing the Everything Calendar View is in ClickUp, it’s time to create your own! The great news? I already have a step-by-step tutorial for this!
Below, I show you how to add a Calendar View to any ClickUp Dashboard, including how to set up specific filters, so you can replicate the Everything Calendar View. Trust me, this is a game-changer!
[Learn How to Add a Calendar View to Your ClickUp Dashboard!]
A lot of business owners manage different calendars through different tools. Instead of juggling back and forth, why not have them in one place? The solution to that: Integrations!
For me personally, syncing my ClickUp and Google Calendars has eliminated so much back and forth. That’s because I can see all of my events and tasks in the same place.
Pro tip: When you sync your ClickUp and Google calendars, you will be able to see all of your Google events in ClickUp. However, you also have the option to see all of your ClickUp tasks in Google.
To sync your two calendars, ClickUp has an incredibly helpful tutorial where you can read the step-by-step instructions and watch a video! They even break down how you can ensure that your Google Calendar syncs with your ClickUp Calendar – not the other way around.
[GET THE FULL GOOGLE CALENDAR SYNCING TUTORIAL]
Showing others the power of ClickUp’s features – including integrations – is one of my favorite things. That’s because it empowers business owners to work smarter – not harder – and improve efficiencies while preventing burnout.
So, if you want to learn more about all things ClickUp – including calendars, integrations, features, and more – you will love our ClickUp Course inside Systems School!
When you join our ClickUp Course, you’ll get instant access to dozens of modules and accompanying video lessons that show you all the ins and outs of ClickUp.
Our Systems School ClickUp Course also includes:
Get ready to collaborate in ways you’ve never thought of before!
