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In this case study, we’re looking at how our custom ClickUp build made an impact on His Productions! His Productions is a post-production company in northeast Indiana that focuses on producing TV, radio, and podcasts for churches.
See how we helped His Productions finish tasks in minutes (instead of hours) with ClickUp by bringing their workflows from Google Sheets to ClickUp, automated manual, repetitive tasks, and integrated tools like Dropbox to keep organization seamless.
The His Productions team, led by founder Josh Brown, had an organization problem. Everything was everywhere: Google Docs, Trello, emails, and more. This disorganization was costing them precious time. Managing and completing tasks, finding information, and communication between team members was taking longer than necessary.
Josh knew things needed to change. He and his team had tried project management software like Notion, Basecamp, Asana, and Monday.com before landing on ClickUp.
ClickUp was the right tool for the team, but in the beginning, they found it unorganized and confusing. Josh didn’t know what was possible in ClickUp and how much it could benefit His Productions. That’s when we came in.
We’re proud to say we helped Josh feel confident in his decision to choose ClickUp for his business. We were also ready to show him and his team just how powerful ClickUp could be!
To help Josh’s team improve deliverable timeliness and team communication, we focused on streamlining their workflow structure and creating custom Dashboards that provide real-time visibility into key metrics and project statuses. For agencies, this kind of visibility is crucial because it ensures everyone knows what’s due, who’s responsible, and where potential bottlenecks are.
Here’s how we achieved that:
Now, His Productions gets deliverables to their clients much more quickly. These deliverables are readily available in their clients’ profiles, cutting down on wait time (and increasing client satisfaction, we bet!).
Team communication has also improved. Every employee can see their workload via their Dashboards. Deadlines and due dates are clearer. It’s easier to collaborate and track progress on tasks by tagging specific people, too.
When Josh and the His Productions team partnered with us, their processes were scattered across multiple platforms, leading to inefficiencies. While their workflow was defined, there was significant room for improvement through streamlining and automation.
We conducted a thorough audit of each process within the agency, identifying areas to optimize and automate using ClickUp.
One major improvement was consolidating their segmented processes—previously spread across various Google Sheets—into one unified system in ClickUp. Now, instead of each team member working in isolation, there’s a clear pipeline for every client. The system automatically assigns tasks to the next person in line and updates payout lists when tasks are completed. This not only ensures smooth handoffs between team members but also keeps everyone on the same page, improving efficiency and transparency across the board.
Now, Josh saves about 25% of his time thanks to their new organized system. Some tasks were eliminated completely after being replaced with automations, freeing up more time for him and his team.
Just how much time did ClickUp save His Productions? The process of assigning their production schedule now takes ten minutes as opposed to over two hours! That’s huge!
After customizing ClickUp for His Productions, Josh and his team now enjoy a more structured workspace, better collaboration and communication, and more time to devote to client needs.
Josh said:
“DaSilva Life created a custom platform for us on ClickUp that solved all of our management problems…we have access to every single project and task all in one place on ClickUp, thanks to their custom build.
Unequivocally, bar none, DaSilva Life is the best company to work with for consulting, coaching, and learning ClickUp.”
Thank you to Josh for the kind words! If you want to organize and streamline your agency systems like we did for His Productions, reach out to us today. We do custom ClickUp builds and HoneyBook builds, too!